About the job

At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world.

Role Summary

As the Executive Assistant, you are responsible for the effective management of the Executive’s calendar time and travel requirements. In addition to the above, the role is required to provide administrative support to the local management team.

Key Areas For The Role

• Provide exceptional administration support for the Leadership
• Coordinate the leaders calendar and email management to ensure that they work in the most effective way.
• Take a lead in travel planning for the executive and wider leadership team.
• To support and coordinate ad hoc projects as required, including events for the office.
• To work in partnership and provide support for indirect leaders as and when required.

Your Key Responsibilities

• General administration for the Executive and wider leadership team
• Provide travel, calendar and meeting support for the leader and other team members as required
• Document printing, collation, binding and preparation.
• Coordinate ad hoc projects as required, including events management
• Design and implement processes and procedures to ensure efficient and highquality support to the Executive and the wider leadership team
• Establish cooperative working relationships with peers and colleagues that increases the overall level of support
• Assist office staff activities and events
• Preparation, review and editing of PowerPoint presentations, Word and Excel documents.
• Enhancing GenesisCare’s external and internal relations through displaying professionalism in all interactions and delivering office services and administration that meet the needs of key stakeholders
• Being a GenesisCare ambassador
• Ensure all work undertaken complies with the GenesisCare purpose and values Follow the GenesisCare code of conduct and all relevant policies and procedures for the position.

Your Key Working Relationships

As the Executive Assistant, you need to develop strong relationships with the USLT In addition, you need to develop strong external relationships with various individuals/agencies/key stakeholders.

Experience

• Strong administration, project and time management skills
• Previous experience in an EA position supporting an Executive
• Previous experience supporting multiple Executives/Managers
• Previous travel, time and calendar management experience
• Strong project management skills (e.g. events)
• Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel)
• Credit card reconciliation experience
• Tender coordination advantageous
• Ability to create and drive new processes
• Credit card reconciliation and expense management experience
• Excellent verbal and written communication and influencing skills
• Ability to produce business correspondence, proofread for grammar, spelling and punctuation with a high degree of accuracy and attention to detail
• Ability to liaise effectively with a range of internal and external stakeholders

Other Requirements For This Role

• Take a partnering approach with managers and stakeholders
• Ability to work independently and as part of a team
• Ability to multitask without compromising quality

Our purpose

Our purpose is to create care experiences that get the best possible life outcomes. Joining the GenesisCare team means a commitment to seeing and doing things differently. Asking what if and why not? And being focused on getting the best possible outcomes for our patients. We are a team of professionals who believe care should be focused on the individual, not the condition. That care should be available when and where people need it most and it should be designed to help give people the best life outcomes possible. We specialise in treating and innovating in cancer and heart disease, the two biggest diseases that impact people’s lives. We’re proud that we are designing better care for more people around the world every day.

Our values

Empathy for all

We understand the needs, emotions and ambitions of our patients and each other. Through listening, understanding and acting with purpose, we make a difference to the experiences and outcomes of patients and each other. We “walk in their shoes”, we challenge ourselves not to judge but to support, we care for and improve the experience and outcomes for all.

Innovation every day

We all contribute insightful, innovative ideas, both big and small. We believe that great ideas can come from anyone and anywhere. We’re all constantly challenging ourselves and each other to find a better way that translates into innovative ideas that improves outcomes and experience. We share ideas across our network and we readily embrace innovation everyday.

Partnership, inside and out

We work as one to achieve more, both inside and outside of GenesisCare. We achieve more together than apart. We collaborate, we partner to deliver exceptional outcomes to patients, each other and all stakeholders. Together, we execute with excellence.

Bravery to have a go

We dare to make ideas happen, to make the impossible a reality. We go above and beyond to make ideas a reality. Bravery to have a go is finding a way to “yes” when others can’t. We do this because our patients need and want us to be brave. We are considered and focused on making a profound, positive impact.

Integrity Always

We do the right thing for our patients, our partners and each other. We make evidence-based decisions and take every action and face every challenge in the best interests of our patients and each other. We build trust and lead by example by acting in a safe, honest and transparent way, and call out when things are not right.

Quality and safety

GenesisCare strives to continuously improve the quality and safety of our workers and services provided to our patients and their careers in line with our vision and values.

GenesisCare is an Equal Opportunity Employer.

Note From The Remote JobHunters:

• When you apply, be sure to mention that you heard about this position from The Remote JobHunters!
• Looking for more entry-level remote positions? If so, be sure to join The Remote JobHunters Facebook group, Subreddit, and subscribe to our weekly newsletter!