This is a fully remote opportunity.

Come Thrive with Agiloft

Agiloft, Inc. is the leading provider of agile software for contract lifecycle management. Our no-code platform enables customers to tailor the system to their exact needs at a fraction of the deployment times or costs required for adapting other systems. We are on a mission to make contract automation valuable and easy for all businesses.

Why Join Agiloft?

• Agiloft has a unique culture created by its founder Colin Earl that values teamwork across departments and hierarchies, empowers employees to make critical decisions and is built on the idea of work-life balance. The result, happy employees and very low employee turnover.
• We know how “remote” works. More than half of Agiloft’s employees have been working in distributed teams from locations as far away as New Zealand for years.
• Our AI-powered Contract and Commerce Lifecycle Platform has won over a dozen awards, including the Editor's Choice award from PC Mag, for the past four years in a row.
• Our product and services are so good that we guarantee our customer’s success. Our customer satisfaction rate is 99%!
• We are never short of interesting challenges.

Position Overview

You will be responsible for administering multi-state payroll and benefits for multiple employee groups. You will also support daily administrative human resource functions, assist with onboarding new employees and help create a welcoming environment for our growing global diverse teams.

This is a junior position, so the ideal candidate will possess 1-2 years of experience in payroll and benefits, and administrative functions. The ideal candidate is well-organized, pays great attention to detail and is always willing to go above and beyond to maintain and improve a great employee experience and culture for all employees.

This is a great opportunity to work at a company that truly values excellence, creativity, motivated individuals and career progression. If you are a super-star, personable, and enjoys payroll and benefits, we’d love to hear from you!

Job Responsibilities

• Prepares and processes multi-state payroll for multiple employee and contractor groups with high accuracy and timeliness.
• Be the main point of contact for employees regarding payroll and benefits Inquiries
• Manage multi-state/provincial payroll tax accounts. Stay up to date with local and state tax requirements and update the payroll system as needed.
• Performs reconciliation and audits the accuracy of company and employee payroll records.
• Ensure payroll compliance matters and state/government inquiries related to pay and taxes are handled efficiently and timely.
• Prepare reports to relevant internal teams.
• Assist with any internal and external audits including but not limited to tax audits, finance audits, 401k audits and workers comp audits.
• Administer health insurance and retirement benefits/plans, including enrollments, changes and terminations.
• Ensure yearly benefit forms, such as Form 5500, 401k non-discrimination testing, and ACA compliance, are filed with high accuracy and timeliness
• Participate in strategic process and benefits enhancements during the benefits cycle process including but not limited to selection of plans and open enrollment process.
• Prepare and provide benefits communications and education to employees.
• Work closely with our health brokers and vendors to ensure that benefits are accurate.
• Provide administrative support to the HR department in areas such as record-keeping, file maintenance, HRIS data entry and immigration applications.
• Complete Forms I-9 and e-Verify, verify I-9 documentation and files, and audit periodically.
• Assist with onboarding and offboarding processes, including but not limited to performing background checks, setting up HRIS accounts, and payroll/benefit set-up.
• Communicate effectively with employees and contractors relating to HR procedures and processes, and answering questions related to payroll and benefits with a dedication to providing the highest level of service and confidentiality.
• Create and maintain payroll and benefits processes documentation.
• Additional duties as assigned.

Required Qualifications

• 1-2 years of experience in multi-state payroll and benefits administration; and administrative functions.
• Strong knowledge of payroll and benefits standards and employment laws.
• Strong data accuracy and excellent attention to detail.
• Experience with auditing payroll and benefits timely and accurately
• Possess the highest level of confidentiality, integrity, fair-mindedness and ethical conduct at all times.
• Strong interpersonal and communication skills (ability to build relationships and gain credibility and trust).
• Strong organizational skills with ability to prioritize work and meet deadlines in a fast-paced working environment.
• Good judgment and problem-solving skills with the ability to learn new things quickly.
• Dedicated to improving the employee experience at all stages of the employee life cycle.
• Deep interest in increasing diversity, equity and inclusion throughout the company
• Ability to work collaboratively in a remote-working environment.
• Creative, energetic and likes challenges.

Preferred Qualifications

• Certification in payroll/benefits industry a plus.
• Experience working with Canadian payroll, benefits, or labor laws a plus.
• Experience with web-based applications and online collaboration tools a plus.

Company Benefits and Perks

• Competitive salary
• Health, dental, and vision insurance
• Voluntary Life-AD&D, Short-Term Disability, Long-Term Disability
• 401k plan with company match
• Paid Parental Leave policy
• Referral bonuses
• Generous vacation and flexible work schedules
• Professional development and career growth opportunities
• Awesome team members

We offer a competitive salary and comprehensive benefits with generous vacation and holiday time off for full-time employees. Full-time employees are also provided access to ongoing learning & development.

The US base salary range for this position is (excluding bonus, equity, and benefits). Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.

Ensuring a diverse and inclusive workplace is our priority. We are committed to an environment of acceptance where you are free to bring your full self to work. All employment decisions at Agiloft are based on business needs, job requirements, and individual qualifications without regard to race, color, religion or belief, national or social-ethnic origin, sex, age, sexual orientation, gender identity and/or expression, parental status, marital status, Veteran status, or any other status protected by the laws or regulations in the locations where we operate. If you have a need that requires accommodation during the recruiting process, please let us know by contacting Director, Talent Acquisition, Brad Toothman at brad.toothman@agiloft.com.

Applicants from underrepresented groups such as minorities, veterans, or individuals with disabilities are encouraged to apply

Note From The Remote JobHunters:

• When you apply, be sure to mention that you heard about this position from The Remote JobHunters!
• Looking for more entry-level remote positions? If so, be sure to join The Remote JobHunters Facebook group, Subreddit, and subscribe to our weekly newsletter!