About The Role:

The Accounting Administrator will provide financial and administrative support for the organization. They are responsible for receiving and organizing invoices, ensuring accurate and complete supporting documentation, gathering appropriate approvals and reconciling all expenses. They are expected to prioritize attention to detail, thoroughness and accuracy in performing their responsibilities.

• We anticipate a high volume of applicants and could unpost the job as soon as 9/26/23

Responsibilities:

• Receives and organizes bills, and ensures accurate/complete supporting documentation and appropriate approvals
• Works closely with the Accounts Payable Coordinator to coordinate the entering of weekly bills and meet deadlines
• (Serves as back-up) Aggregates and documents bills approved for payment, sets up bills to be paid in appropriate systems, works closely with approvers to ensure timely approval of payments, and assists in handling associated payment issues
• Assists in managing the finance email account for general inquiries and bill delivery; acts as a liaison between inbox and other Finance team members.
• Monitors outstanding payments in the system and follows up with consultants and vendors, as needed
• Monitors expenses to ensure they are allowable under the Federal Uniform Guidance and Federal Acquisition Regulations and other funder policies (training provided)
• Assists with external audit preparation and ongoing internal audit and control procedures
• Serves as back-up to time and effort tracking required for a large number of consultants using ClickTime, by adding new users/projects, setting project availability, and managing approval assignments; provides ClickTime user support by responding to requests via email and troubleshooting issues with vendor and internal support as needed
• Assists in reconciling time and effort data from ClickTime
• Maintains accurate electronic accounting files
• Maintains the integrity and accuracy of accounting data within VentureWell’s accounting system
• Provides other accounting and administrative support to the Finance team, as needed

What You Bring:

• 1+ years of experience in bookkeeping or accounts payable experience
• Knowledge of accounting best practices, laws, standards, and Generally Accepted Accounting Principles (GAAP) preferred
• Proficiency with Microsoft Office tools required. Advanced Microsoft Excel skills (e.g. VLOOKUP function and/or pivot tables) preferred
• Excellent customer service and communication skills with a wide range of constituents
• Exceptional time management and organization skills; ability to prioritize in a changing environment

Across the Board, VentureWell Staff:

• Are able to succeed and thrive in an environment with competing and changing priorities and tight deadlines
• Have track records of and ability to build solid collaborative working relationships, and are proven team players who enjoy a “customer service” orientation to collaboration
• Are committed to embedding equity in our internal practices and culture and in our programs in order to live and achieve our mission
• Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
• Are curious and committed to issues of environmental sustainability
• Are self-starters with excellent attention to detail and a commitment to delivering high-quality work
• Are active learners who independently learn new tools and work processes quickly
• Have excellent written and oral communication skills

Our Benefits:

• An attractive and equitable compensation package, including:
• An hourly rate that annualizes at $50k-$60k commensurate with experience and internal equity
• 403 (b) with 200% match up to a maximum contribution from VentureWell of 10% when the employee puts in 5% (eligible after one year of service for the match)
• Medical, Dental, and Vision insurance
• $1,000 home office stipend upon hire
• A true focus on work-life balance with work weeks that reflect that
• It’s our aim for our employees in this position to not work more than a 35-40 hour workweek
• 20 paid vacation days PLUS the week off between Christmas and New Years
• 12 paid wellness days

What We Offer:

• A culture where people work intentionally and collaboratively in pursuit of our mission
• Values we believe in
• A commitment to Diversity, Equity, and Inclusion

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