Summary: The role of a HR Compliance Specialist plays a crucial role in the process of integrating new employees into the organization. They are responsible for coordinating and executing the onboarding program to ensure a smooth transition for new hires and fostering the employee experience.

What you’ll do as our HR Compliance Specialist:

• Oversee the end-to-end onboarding process for new hires, and seeking opportunities to enhance efficiency, scalability, and continuous improvement.
• Collaborate with Talent Acquisition to gather necessary onboarding documents and information.
• Manage and maintain accurate and up to date I-9 records for all employees
• Conduct regular audits of I-9 records to ensure compliance with federal and state regulations.
• Provide guidance and training to employees and managers on I-9 completion and compliance.
• Create audits and maintain organized and secure employee data for cross function data, ensuring confidentiality and compliance with privacy regulations.
• Monitor and audit new hire background checks, manage vendor, and issue and process FCRA notices when required.

Competencies that support success in the HR Compliance Specialist role

Demonstrates Business and Technical Acumen.

Follows company policy and processes.

Completes work with few instructions.

Has good organizational skills and the ability to prioritize work.

Advocates and Leads Change: Is a positive influence when implementing change, is flexible when change occurs, and can develop and make changes to his/her own area of responsibility?

Engages and Inspires Others: Always treats people with respect and dignity and promotes a pleasant and professional work environment. Has a workforce that trusts him/her and communicates openly.

Communicates and Influences: Speaks and writes in a clear, concise manner; uses efficient and appropriate methods to disseminate information. Uses email effectively and appropriately.

Uses appropriate language when communicating to peers, subordinates, vendors, and management.

Develop Self and Others: Hold employees accountable for their performance and coaches them often. Understands his/her own strengths and weaknesses.

Customer Focused: Presents a cheerful and positive manner with customers both internal, external, and vendors. Manages issues with urgency to meet customers’ expectations. Meets established or agreed-upon deadlines. Understand how decisions affect the customers and consider customers when making decisions.

Self-Management: Behaves and expresses oneself in an open and honest manner. Does what he/she commits to doing. Accepts responsibility for failure. Viewed as ethical, trustworthy, responsible, and reliable.

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